Coursework And Mixed Mode Programme

A foreign student must ensure that a student’s pass has been approved by the Immigration Department of Malaysia before entering Malaysia. For issues pertaining to immigration matters, visas, student’s pass, please contact the Officer-in-Charge at the International Office, USM.

Registration of a research mode student is based on the semester system and the date will be determined when the student registers. The period for Semester I is from the month of September-February while that of Semester II is from the month of March-August .

The registration date will take effect based on the following:

• If a student registers on or before the 15th of the month, the effective date is the 1st of that month. If a student registers after the 15th of the month, then the effective date is the 1st of the following month.

A student who is registered for a Masters or PhD degree must fulfill the duration of candidature as follows:

1. Doctor of Philosophy
   • Full Time
     • Minimum - 4 semesters
     • Maximum - 10 semesters
   • Part Time
     • Minimum - 6 semesters
     • Maximum - 15 semesters
2. Masters (Research)
   • Full Time
     • Minimum - 2 semesters
     • Maximum - 6 semesters
   • Part Time
     • Minimum - 4 semesters
     • Maximum - 10 semesters
3. Coursework/Mixed Mode
   • Subject to the programme structure

It is the responsibility of a student to renew his/her registration every semester and make payment of tuition fees within the renewal registration period.

Renewal registration process is complete upon the completion of the progress report and tuition fees payment. For the students who received sponsorship, they MUST submit the copy/proof of sponsor letter to the Bursary Department according to the campus they registered. Failure to complete the renewal of registration process will result in the termination of the candidature.

Renewal of registration can be done online through CampusOnline portal (https://campusonline.usm.my). 

If any course(s) to be registered for that semester is not offered, students can apply for postponement of studies for that semester. Hence, renewal of registration is not required but the postponement request must be made before the date of the new semester commence.

Coursework and Mixed-Mode Full-time students must register for at least two (2) courses each semester. Part-time students are required to register for at least one (1) course each semester (excluding project/dissertation/repeating courses). This is not applicable for Master of Medicine and Research Mode students.

Course(s) offered for every semester can be referred to respective School/Centre/Institute.

MALAYSIAN CULTURE AND MALAY LANGUAGE (LKM 111)

Compulsory for all international students and to be passed prior to graduation. The minimum required passing grade for this course is C. Student can register for this course online through Online Registration system during the stipulated duration for course registration (usually two months before semester begin until 2nd week of the semester).

Exemption can be given to students who have taken and pass the equivalent course. Application for exemption must be submitted for approval to the Dean, School of Languages, Literacies and Translation.

PRE-REQUISITE COURSE(S) – other than LKM111 and RM course

Registration of all pre-requisite courses (if applicable) must be done latest by the second week of the semester. Student can register for this course online through Online Registration system during the stipulated duration for course registration (usually two months before semester begin until 2nd week of the semester).

A student can apply for conversion of his/her status from full-time to part-time or vice-versa. Application for conversion must be made using IPS/HEP – 03. Approval must be obtained from the respective Dean/Director of the School/Centre/Institute. The conversion of status is permitted twice only during the entire period of candidature.

An application for extension must be made two (2) months prior to the date before the expiration of the candidature.

This application must be made officially to the Dean/Director of the respective School/Centre/Institute using form IPS/HEP – 03. The duration for the extension applied should be stated. IPS will process and update accordingly upon receiving the official endorsement from School/Centre/Institute. The MAXIMUM period of extension allowed is two (2) semesters only.

A student who wishes to change his/her mode of study must submit a NEW application form to IPS. A processing fee will be charged for this.

Withdrawal from programme can be made by sending a withdrawal letter to Dean/Director of School/Centre/Institute.

IPS will process and update accordingly upon receiving the official endorsement from School/Centre/Institute.

Coursework/Mixed mode student - Refund of all fees (except registration and smart card fees) will be made for withdrawals up to two (2) weeks from the date of registration.

A student can apply to postpone his/her studies for a period not exceeding one (1) year.

The postponement is only allowed after registration and completion of at least one (1) semester except for medical or valid personal reasons. Apart from medical reasons, approval can also be given if a student has presented one seminar (if this regulation is stipulated in the entry requirement).

Application for postponement can be made online through CampusOnline portal.

The University reserves the right to terminate a student’s candidature based on:

• Student’s failure to renew the registration before new semester commences.
• Unsatisfactory academic performance (Coursework/Mixed mode) / Research progress (Research mode).
• Failure to pay the tuition fees.
• Maximum candidature.